New Visual “Away Time” Feature

Many of our churches love the away time feature, which lets users indicate future dates when they will not be available for scheduling. Now you can also view the away time of your group by seeing it graphically on your calendar. Here is how:

First, go to your calendar and notice the small checkbox at the bottom called “Show Away Time”:

Now, select the checkbox and you will see the away time appear as colored bars across the effected days as below.

You can see which people are specifically away in any specific day of the colored bars by simply mousing-over the day you are interested in.

We think this feature greatly enhances the ease-of-use for those who are planning events and scheduling on the calendar. Let us know what you think.

Blessings
Kim Gentes
Worshipteam.com

WorshipTeam.com Songs Access for EasyWorship Users

EasyWorship is one the simpler display software choices available for churches. It provides many good basic functions without a lot of power-tools for advanced media and display. EasyWorship users can access Worshipteam.com songs in two different ways.

OPTION 1 is available to EasyWorship users who want to import songs from Worshipteam.com and edit them one at a time to customize the song as they import it.

OPTION 2 is available to EasyWorship users who want to import an entire group of songs from Worshipteam.com and batch process them into their EasyWorship database.

Each of the above options are explained below, depending what your situation is.

Before discussing each option for EasyWorship, you should understand that EasyWorship does not have an import that allows you to bring in multiple songs directly with its main program. In the EasyWorship program itself it does allow you to import one song at a time via the EasyWorship “New Song” function (this is discussed below as “OPTION 1”). However, you can import multiple songs outside of the main program, if you have their *EZconverter* utility to import batches of songs (this is discussed below as “OPTION 2”). EasyWorship also hides their database converter from users and you must personally request it to get it. Because they hide this from users, don’t support importing inside the main program and don’t officially support the importer program, their song database functions are least useful of all of the song display programs.

That said, we provide a lot of good information here on a couple straightforward methods for getting your worshipteam.com songs into EasyWorship.

Exporting your songs from Worshipteam.com — Regardless of how you want to import the songs in EasyWorship (either OPTION 1 or 2), exporting the set of songs from Worshipteam.com is the same. Here is how your export your songs from WorshipTeam.com for EasyWorship use:

  1. Log into Worshipteam.com and go to view any set you wish to export (including all the songs in the set) to EastyWorship.
  2. Select the “Export” icon from the icons at the top of the set.
  3. A dialog will appear for exporting. Select the “EastyWorship” radio option, and click “Export” button.
  4. Worshipteam.com will generate a ZIP file of your set of songs. Save that ZIP file where you can find it.
  5. Go the ZIP file and extract the contents of it (several files) into a folder that only contains those files (nothing else). This will make it simple to know what songs you are importing, and it won’t confuse the EasyWorship song importer (OPTION 2), which will import every song it sees in a directory.

Your songs are now exported from Worshipteam.com and are ready for EasyWorship to import them.

There are two options you now have to import the songs into EasyWorship:

OPTION 1. Import single songs into EasyWorship— In this scenario, you will import songs from Worshipteam.com, one at a time, into Easy Worship. Here is how that works:

  1. Open the EasyWorship program.
  2. Select the “Songs>New Song” option from the command menu.
  3. This will bring up the “New Song” dialog.
  4. On that dialog, select the “Import new song” button to the right of the Song Title field (next to the I-info button).
  5. When you select that button, browse to the location of your songs. And choose the song you wish to import.
  6. The song will be loaded and you can review it and click OK when done.
  7. Do this with each new song you want import into EasyWorship.

OPTION 2. Batch Import a lot of songs into EasyWorship

Before Batch Importing songs into EasyWorship You Must Acquire the song database importer for EasyWorship. You can get the EasyWorship ezConvert program from EasyWorship technical support directly. NOTE: they did not provide this by default to all their users. You must request it directly from them, which they communicate here:
http://www.easyworship.com/support/kb/index.php?ToDo=view&questId=97&catId=2

It is also found online as well at :

http://www.onlinemmi.com/eyedrops/EasyWorship/EZconvert.htm

where a user describes how it operates. (some good information there). Once you have the ezConvert.exe program from EasyWorship, follow the steps below and import the songs into EasyWorship.

  1. Make sure EasyWorship main program is CLOSED (shut down).
  2. Launch the ezConvert.exe program you acquired. (you may get a security warning, select RUN if asked)
  3. You will get a EasyWorship Conversion Utility (we have tested version v1.6 of the utility and it worked on both EasyWorship 2007 and EasyWorship 2009). Click “Next” on the first screen of the converter wizard.
  4. On the second screen, select “CCLI Text Files” as the “Conversion type:”.
  5. Browse to the directory that contains your song files by selecting the “…” button next to the “File(s) to convert:” field.
  6. Browse to the directory that contains EasyWorship database files by selecting the “…” button next to the “Root EasyWorship directory” field. You want to select a directory that contains a “data” directory itself. It might be something like “C:\Users\Public\Documents\Softouch\EasyWorship\Default\Databases”, depending on your computer configuration. You should see the options looking similar to below
  1. Select “Next” and the songs in the directory will be imported into the EasyWorship database.
  2. Once the program is done it will tell you how many songs it processed.

You should now be able to open up EasyWorship and see all the songs you exported from Worshipteam.com in the EasyWorship song database.

No matter what display presentation software you are going to use, exporting the songs from Worshipteam.com is easy and quick. Unfortunately, despite its name, importing songs into EasyWorship is not as straightforward as other presentation software programs. However, once you have them in the database, you should be ready to create your presentations in EasyWorship.

Blessings
Kim Gentes

Worshipteam.com

“Getting Started with WorshipTeam.com” – a tour of the site for the new administrator

We have added a video that browses through the 6 main sections of the Worshipteam.com and allows new planners/administrators the opportunity to get a few minutes of seeing the power of the new service. The video is available from the dashboard when you login, and is below:
[video:youtube:TkI1wAmpTaM]
We hope it helps give you a good overview of the deep functionality in Worshipteam.com

NEW “Away Time” Feature

Worshipteam.com has many ways to schedule and manage events and people, but one thing that can help with proactively working on schedules and events is to have the ability for users to mark out away time, such as vacations, trips and other absences that they already know about. With the new “Away Time” feature, when a leader is planning an event or service, they can know during that planning if the person has already scheduled themselves to be away.

Using it is simple for each user. Just go to the CALENDAR section of the website workspace (once you have logged in) and select the “Enter Away Time” icon at the bottom of the calendar screen.

You will come to a screen that allows you to enter your away times.

Select the Start and End dates for the time you will be away.

Click the “Save” button and the away segment will be added to your list of away times.

You can add multiple more away time segments if you wish.

You are done! Now, when a leader attempts to schedule you, if the event is occurring on one of your “away” times, a special notification and color will indicate that you have previously listed yourself as unavailable.

New Event View

Worshipteam.com has exceptional tools for scheduling, calendaring and handling events in your ministry. Now the details of any event on your calendar are presented in an instant changeable view. The new event view looks like this:

You will notice that the new event view has “Add” buttons for people and sets (along with other features). In this new event view adding a participant is done quickly but clicking the “Add” button next to “Person”. This will bring up a list of people you can add such as:

All you do is select the person/skills that you wish to add to this event and click “Add” and they are added. You can remove a person by simply clicking the “X” that is marked to the right of their name.

Likewise, sets can also be added and removed (using the “Add” button or the “X” buttons).

Again, this is the simple event view allowing you to make quick changes to your event.

Another nice feature of the new event view screen is the quick “Notify” button. This allows you to send an instant reminder to anyone about the event.

Of course, you can still do the invitations to events where people can opt in/out of anything on the calendar (you do that when you use “Quick Event” or “Create Event”).

Worshipteam.com allows you to do any configuration of event management and invitation, depending on your needs.